TERMS AND CONDITIONS FOR EDEX EXPO 2025 APPLICANTS
1. Duly completed “REQUEST FORM FOR SPACE ALLOCATION” form should be submitted along with the payment of the specified advance.
Note: Only bare space/s will be allocated initially. Preferred shell scheme booths will be erected by the official booth contractor at an extra cost at the given location on request. (Please refer to the Rate Card for bare space fees, shell scheme rates, early bird discounts, and advance payment details)
2. EDEX Expo 2025 Committee will process and allocate demarcated bare space giving due consideration to a combination of the following criteria;
a. Request from Event Sponsors
b. Number of years of participation in previous EDEX Expos
c. Total number of stalls requested for Expo 2025
d. Sponsorship participation in previous EDEX Expos.
The Committee’s decision with regard to the allocation of demarcated bare space and/or any other matter related to the exhibition shall be final. The EDEX Expo 2025 Committee reserves the right to reject any application without offering reasons.
3. The applicant should enter into a formal agreement with the EDEX Expo 2025 Committee, within 1 week of receipt of confirmation on the allocation of space.
4. In the event the allocated space(s) by EDEX is not acceptable, the exhibitor may request the organizer to return the advance payment on the respective space allocation within 30 days. Such a request would need to be made within 7 days of receiving the confirmation of allocation by the EDEX Expo 2025 Committee. No refunds will be considered after the expiry of the said 7 days.
In the event, the advance payment is not returned within 30 days the exhibitor would be entitled to interest calculated at the rate of 2.5% pa. with regard to payments in USD and 4% pa. with regard to payments in local currency (LKR) for the days in excess of 30 days.
5. A completed “Request Form for Space Allocation” and the accompanying “Advance Payment” constitutes a counter offer, not a confirmed reservation. Reservations are confirmed only upon receipt of an official Invoice from the EDEX Secretariat. Failure to make timely payments as outlined in the Rate Card may result in the reallocation of reserved stalls without notice or refund. No extensions will be allowed for the early bird discount and / or the final payment.
6. All Cheques are to be drawn in favour of “EDEX Expo” and crossed “Account Payee Only”.
For overseas applications, remittance details are as follows.
Account Number: 003460000938
Bank: Sampath bank PLC (7278)
Branch: Thimbirigasyaya (034)
SWIFT Code: BSAMLKLX
7. The Organizer reserves the right to reallocate any previously reserved bare space to a fresh applicant without any notice or refund of payments made, in the event the former applicant fails to make the necessary balance payments strictly in accordance with the payment schedule appearing in the Rate Card.
8. The Organizer reserves the right to change the date, venue, or floor layout at their sole discretion if circumstances warrant such action, and such decisions made by the EDEX Expo 2025 Committee shall be final.
9. All personally identifiable information (PII) relating to people shared with the EDEX Expo 2025 Committee through the submission of the “Request Form for Space Allocation” form will be treated with strict confidentiality. However, institutional details provided may be shared and publicized by the EDEX Expo 2025 Committee at its sole discretion for the purposes of the event.
10. By submitting an application (“Request Form for Space Allocation” form), the exhibitor agrees to abide by these Terms and Conditions and any additional rules or regulations communicated by EDEX.